When editing a template version in the Template Editor, you can link elements together that are the same type. This means that you can link a checkbox element to a group of checkbox elements. When you make an update the settings for one checkbox element, those settings will be copied to all other linked elements.
Linking elements together is also really helpful when you have a dropdown element of several status items. If you wanted a copy of that status item, you would need to insert a new dropdown element and then manually recreate it by specifying the desired settings and adding the items. After you had this second dropdown element, if you were to make a change to the second one it wouldn't be replicated to the first one. You can use the Link Element functionality to link the second dropdown element to a group. Then update the first dropdown element to be linked to the same group.
Let's walk this example of the two dropdown elements. This screen shot shows we have two dropdown elements. Each are have the default settings with no settings nor items customized.
We customize the first dropdown element by adding the desired items.
And we want to make the dropdown element required and assign it to a group.
We then want to create a link for this element so other elements of the same type can be linked to it as well. Toggle the Link Element option to the on position.
Then you can specify a new link. Since the value will be new, you will need to create a new link for this value.
Once you have created the new link, the element will be linked to this group of elements. Right now no other elements in this template are associated with this new link besides this first dropdown element.
Now let's save changes to the first dropdown element and select the second dropdown element.
The second dropdown element has the default settings with no settings nor items customized.
Instead of manually replicating the settings and items from the first dropdown element to this second dropdown element, we can link the element. Once linked, the settings and items will be copied to this element.
Toggle the Link Element option to the on position.
Then we will select the link that we created previously of "statuses".
Once the link is selected the settings and items associated with the link are copied to this element. The items are now populated and the same ones that we defined with the first dropdown element. The element option for Required is enabled and the element is also assigned to the same group of "Coffee Drinkers".
If we were to make any updates to this second dropdown, those changes would be replicated to all other items associated with the link. Changing the value of an item, its color, or adding a new item would be replicated to the first dropdown as well as any other dropdown elements we have in this template associated with the same link.